By-Laws

BY-LAWS OF THE NORTHERN COLORADO CHAPTER

(Formerly the Fort Collins Chapter)

OF THE COLORADO ARCHAEOLOGICAL SOCIETY

ESTABLISHED MARCH, 1986

Revised June, 2016

Approved July 2016

ARTICLE I. DEFINITION OF CHAPTER

The name of this organization shall be the Northern Colorado Chapter of the Colorado Archaeological Society. It is a non-profit organization under the laws of the State of Colorado and has been approved by the U.S. Internal Revenue Service exempt from Federal Income Tax under Section 501 (c) (3).  Contributions are deductible under the tax code. It is organized exclusively for scientific & educational purposes.

ARTICLE 11. PURPOSES & OBJECTIVES

The objectives of this Chapter are to:

  1. To foster Colorado Archaeology.
  2. To stimulate scholarship, research, & publication in Colorado archaeology.
  3. To initiate & cooperate in programs which encourage the general public to embrace the idea of a reservation. Conservation & protection of all cultural resources & antiquities & to discourage exploitation of these resources.
  4. To cooperate with the State Archaeologist & other persons & agencies concerned with archaeology & related fields.
  5. To cooperate in the recording of the archaeological sites of the State of Colorado.
  6. To encourage members of the Society & the general public to ~participate in the statewide “Program for Avocational Archaeological Certification” (PAAC).
  7. To offer opportunities for members to obtain “hands-on” archaeological experience.
  8. To Abide by the Code of Ethics set forth in Article VII below.

ARTICLE III. MEMBERSHIP

Section 1: Admittance

Any person agreeing with the objectives & purposes of this organization shall be

admitted to membership regardless of race, color, creed, religion, citizenship status, national origin, ancestry, age, disability, sex, marital status, veteran or military status, sexual orientation, genetic information or any other characteristic protected by applicable federal, state or local laws, upon payment of required dues & agreeing to abide by the Code of Ethics of the Society, listed in Article VII below.

Section 2: Categories of membership

  1. A) Individual Membership. Individual members shall receive one copy of

Southwestern Lore and all other mailings to members.

(B) Family Membership shall include one or two adult(s) and all named juvenile members of their family, or two adults living together in one household. Family

members shall receive one copy of Southwestern Lore and all other mailings to members.

Adults are considered to be at least eighteen years of age or married.

(C) Senior Citizens/Disabled Membership shall be available to individuals or

half the regular dues and shall not receive Southwestern Lore, but will receive all other mailings to members.

(D) Student Membership shall be available to any individuals or families with

current student identification. This category shall pay one-half the regular dues and shall receive one copy of Southwestern Lore and all other mailings to members.

(F) Special Membership shall be available to persons on a case-by-case basis

upon criteria established by the Board, including for honorary recognition, official status, or special affiliation. This category shall receive one copy of Southwestern Lore and all other mailings to members.

Section 3: Entitlement

  1. Each membership in good standing is entitled to one vote, except that adult members of Family Memberships shall each have one vote. A designated member of each Institutional member shall have one vote.
  2. Each membership will receive one copy of the Society’s communications, except that senior/disabled memberships will not receive the quarterly state publication, Southwestern Lore.

Section 4: Dues

Dues. Dues set in accordance with the classes of Membership shall be established by the Board and approved by the membership, and are subject to annual review.  Dues are payable January 1 of each year.  Members that remain unpaid by April 1 will be suspended.

ARTICLE IV. ORGANIZATION

Section 1: Officers

The officers of this chapter shall be President, Vice-president, Secretary, Treasurer, Newsletter Editor, & Librarian. These officers shall constitute the Board of Directors for the chapter, & will be elected by the membership.

Section 2: Term of office shall be one year, from January 1 to December 31.

Section 3: Eligibility

Any voting member shall be eligible to hold office. No member should hold more than one elected office at one time. The resignation of any officer shall be submitted in writing to the chapter.

Section 4: Duties

  1. President, presides at all regular chapter & board of director meetings. This person represents the chapter in all matters where representation is customary & necessary. They shall actively supervise or oversee all activities of the chapter & may appoint & direct standing & ad-hoc committees when necessary.
  2. Vice-president, in the absence or at the request of the President, performs the duties of the President. They arranges for programs to be presented at regular chapter meetings.
  3. Secretary records the minutes of each regular chapter & directors meeting, & conducts chapter correspondence. They are to function in the role of the President or Vice-president in their absence. They may spend Chapter funds to fulfill the responsibilities of the office.
  4. Treasurer is responsible for all financial matters of the chapter, including deposit accounts, accounts payable & receivable. They may write checks or withdraw funds as necessary to fulfill this responsibility. The Treasurer collects & records payments of dues, & keeps records of any special funds. The Treasurer will present to the membership at each regular chapter meeting an itemized financial statement, & reports to the State organization as they may require. The Treasurer will maintains & publishes a current membership roster annually, usually in March. In addition they will be in charge of all membership duties.
  5. Newsletter Editor maintains the record of club activities & publishes & distributes a newsletter to inform the membership of these activities, as well as coming events.
  6. Librarian maintains the collection of publications, including the Society’s publication, “Southwestern Lore,” whether accumulated through purchase or donation, for the use of the membership. They will also keep the membership informed, usually through the newsletter, of new materials available.

Section 5: Ad hoc Committees

Ad hoc committees are individual appointments that may be established by the Board for specific purposes, such as PAAC liaison, field work &field trip coordinators, education coordinators, publicity, membership recruitment, fund raising, etc.

Section 6: Compensation

No member shall receive any personal compensation or exemption from membership dues for holding office. This excludes reimbursements for expenses incurred on behalf of the chapter, when approved by the Board of Directors.

Section 7: Election of Officers

At the regular meeting held in September, a nominating committee of 3 members shall be appointed by the chapter. This committee will nominate candidates for the offices to be filled, & will present the nominations at the regular meeting in October. At that time additional nominations from the floor will be accepted. Any member unable to attend the October meeting may present nominations in writing to the Secretary prior to that meeting. Ballots listing all nominees for each office will be distributed to all voting members at the regular meeting in November. After the vote, the ballots will be tallied by 3 members appointed by the President, & results announced. In the event of a vacancy at any time, the Board shall fill the remaining term by appointment.

ARTICLE V. DIRECTORS

Section 1: Election

The elected officers of the chapter shall constitute the “Board of Directors” & will have general supervision over the affairs of the chapter between regular meetings.  The Board will fix time & place of regular meetings, make recommendations to the chapter, &, in general, perform the business of the chapter.

Section 2: Board meetings.

4 members of the Board of Directors shall constitute a quorum. Meetings shall be called by the President as required, or may be called by 3 members of the Board. All Board meetings will be open to the public. 2/3 majority vote is required by the Board of Directors for any resolution during said board meeting.

ARTICLE VI. CHAPTER MEETINGS

Regular meetings of the Chapter will be held monthly, September through May, unless otherwise ordered by the Chapter membership or Board of Directors. Special meetings can be called by the President or Board of Directors upon the request of 10 chapter members. The purpose of the requested meeting must be stated in the call, &, except in an emergency, 3 days minimum notice must be given. The rules contained in the current edition of “Roberts Rules of Order” will guide the conduct of a meeting. The Chapter may adopt any special rules it deems necessary.

ARTICLE VII. CODE OF ETHICS

  1. To uphold Federal & State antiquities laws.
  2. Conduct field and/or laboratory activities using professionally accepted standards.
  3. Access responsibility, if serving as Principal Investigator, to publish the results of the investigation and to make the collection available for further scientific study.
  4. Support only scientifically and legally conducted archaeological activities. Members will not condone the sale, exchange or purchase of artifacts obtained from illegal activities.
  5. Respect the property rights of landowners.
  6. Report vandalism to appropriate authorities.
  7. Be sensitive of the cultural histories and spiritual practices of groups that are the subject of archaeological investigation.

There shall deemed to be no conflict between this Code of Ethics and the Program for Avocational Archaeological Certification (PAAC) Code of Ethics. Members are encouraged to subscribe to and to support both codes.

ARTICLE VIII. RESPONSIBILITIES

It is the responsibility of this chapter to cooperate with the State Archaeologist in archaeological investigations. This includes the reporting of archaeological sites to the office of the State Archaeologist on the required survey forms. Materials collected from sites shall be catalogued & described in a site survey report, & deposited with the State Archaeologist, or otherwise made available for further study.

ARTICLE IX. AMENDMENTS

These by-laws can be amended by a majority vote of the members present at any regular meeting.

ARTICLE X. DISSOLUTION

In the event that the membership agrees by a majority vote to dissolve this organization, or to become inactive, all records, funds, & property of the chapter will be turned over to the executive Secretary of the Colorado Archaeological Society & remain the property of the Society until such time as the chapter may be reactivated.