BY-LAWS OF THE NORTHERN COLORADO CHAPTER
(Formerly the Fort Collins Chapter)
OF THE COLORADO ARCHAEOLOGICAL SOCIETY
ESTABLISHED MARCH, 1986
Revised and Approved November 14th, 2018
Article I. Name
The name of this organization shall be the Northern Colorado Chapter, Colorado Archaeological Society (NCC-CAS). As set forth in the charter granted by the Colorado Archaeological Society and through these bylaws.
Article II. Purpose and Objectives
The Northern Colorado Chapter of the Colorado Archaeological Society (NCC-CAS) is a non-profit organization existing for the purpose of maintaining and promoting the goals of avocational and professional archaeology in the State of Colorado. Those goals shall include, but not be limited to:
• Establish and promote high standards of archaeological research, documentation,
publication and cultural resource management.
• Promote education and interest in the fields of archaeology, anthropology and cultural
resource management to both chapter members and the general public.
• Adhere to the Amended and Restated Bylaws and Policies of the Colorado Archaeological
Society (CAS) of which this organization is a recognized member chapter.
Article III. Membership
Section 1. Eligibility for Membership
Any person interested in archaeology and agreeing with the purposes of this organization and those of the Colorado Archaeological Society, and are bound by the code of Ethics and Policies of the Society, is eligible to become a member of this Chapter.
Section 2. Concurrent Membership
Membership in NCC-CAS is for one (1) year and runs concurrent with calendar-year membership in the Colorado Archaeological Society.
Section 3. Membership Types
Voting rights and classes of membership are defined in Article II of the Amended and Restated Bylaws of the Colorado Archaeology Society. Membership must be current to participate in Chapter activities.
Section 4. Dues
Chapter dues shall be established by the Executive Board in accordance with class of membership and may be subject to annual review. Dues are paid and renewed annually, effective January 1. Renewal and new memberships are processed through the Colorado Archaeological Society online unless a specific member request is made to the Chapter treasurer and is then processed online manually by the chapter treasurer.
Section 5. Rejection or Termination of Membership
Rejection of application for membership and/or the termination of membership shall be consistent with the rules set forth in the CAS Amended and Restated Bylaws and Colorado statute. Criteria for rejection or termination shall be violation of the CAS Code of Ethics and Policies or Chapter bylaws, or other good cause.
Article IV. Officers
Section 1. The following officers of this chapter shall be elected annually by the membership for the following calendar year:
Section 2. The President and the Executive Board shall have the power to appoint committee chairs and committee members, or additional positions as they see fit. Committee chairs include, but are not limited to: Historian, Librarian, Newsletter Editor, CAS Representative, Webmaster, Professional Advisor, PAAC Training Coordinator and At Large Board Members.
Section 3. The Officers and Committee Chairs, if appointed, including the At Large Board members, shall comprise the Executive Board and have the power to vote on all issues coming before the Executive Board.
Section 4. The elected or appointed officers shall perform the following duties:
• Preside over all regular Chapter and Executive Board meetings
• With the concurrence of the Executive Board, appoint At Large Board members and Committee Chairs, as necessary
• Serve as a member of the Board of Directors of CAS
• Regularly attend (in-person or by conference call) CAS Board meetings and any specially called meetings
• Perform President’s duties in the officer’s absence
• Schedule speakers and introduce each monthly Chapter program
• Provide or coordinate any IT equipment needs for monthly speakers
• Coordinate classes and locations with the chapter PAAC Training Coordinator, if needed
• Collect, deposit, and record all membership dues and special funds and present an itemized statement of chapter finances at each Executive Board meeting.
• Pay expenses approved by the Executive Board
• Present an itemized financial statement for membership approval at monthly Chapter meetings
• File tax forms and reports of finances of the chapter to CAS and governmental agencies, as requested or required
• Coordinate with the CAS treasurer to maintain, correct, and/or modify any
necessary online dues or membership records in addition to making any dues payments to CAS. The Treasurer is the primary contact with one additional Board member as secondary contact with CAS for membership and financial-related matters.
• Record and file the minutes of each monthly Chapter business meeting.
• Maintain a file (physical and/or digital) of all Chapter correspondence.
• Process official correspondence of the Chapter, as needed.
• Maintain all official documentation of the Chapter as determined by the Executive Board.
• Write, edit, publish and distribute a monthly newsletter containing Chapter, CAS and other archaeologically related information, including events and opportunities
• Serve as a member of the Board of Directors of CAS.
• Regularly attend (in-person or by conference call) CAS Board meetings and any specially called meetings
• Report to the NCC-CAS Executive Board and/or membership any business
transaction by the CAS organization
PAAC Training Coordinator
• Assist the Assistant State Archaeologist in the coordination and establishment of the schedule for PAAC classes.
• Organize enrollment of participants and collect PAAC class fees.
• Serve as a liaison for PAAC business between the NCC-CAS Board and the Assistant State Archaeologist
• A primary and secondary webmaster shall be assigned
• Maintain and modify content and coordinate with the Board and CAS as well as the Internet provider to provide Chapter information At Large Board Members
• Serve in an advisory capacity to the elected officers
• Perform special or assigned tasks at the request of the President or the Board.
Section 5. Terms of the elected officers shall be for one year, January 1 to December 31. There are no term limits.
Section 6. Any adult Chapter member in good standing shall be eligible to run for and hold office, but shall hold no more than one office at a time, except as approved by the Executive Board.
Section 7. Resignations. Vacancies. Recall of Officers
• Resignation of any officer or appointee shall be submitted in writing to the Chapter President.
• The Board shall approve replacements for any vacancies of elected or appointed positions.
• Officers may be subject to recall. The reasons and method for recall shall be specific and limited to:
o Failure to fulfill the duties of the office as stated in the bylaws.
o Willful violations of the CAS Code of Ethics and Policies
o The Executive Board, by a 3⁄4 vote, may make a recall recommendation
then followed by a vote of the general membership, per Colorado statute.
• The Board may remove appointed PAAC or At Large Directors for good cause by majority vote of the Board.
Article V. Election of Officers
Section 1. Nominations and Time of Elections
• Election of officers shall be at the regular November Chapter meeting.
• Candidates for NCC elected office shall announce their intent at the September or October general membership meetings.
• Nominations may also be accepted from the floor at the election meeting.
• The slate of officers shall be presented to the membership for election at the November Chapter meeting.
• The new officers shall transition in December to assume duties effective January 1 of the upcoming year.
Section 2. Voting Procedures
• If ballots are necessary, they shall be distributed to voting members in attendance.
• Election results shall be announced prior to adjournment of the election meeting.
• If all candidates for an elected position agree, a simple voice vote or show of hands may be used in lieu of ballots to conduct that election.
• If a candidate is unopposed, they may be elected by voice vote.
Article VI. Meetings
• The regular meeting of the Chapter shall be on the second Wednesday of each month from September through May, unless otherwise authorized by the Executive Board. Parliamentary authority shall be Robert’s Rules of Order.
• Board meetings may be held monthly, or as needed. Electronic voting by the Board is valid, if needed.
• Special meetings of the Board may be called by the President or shall be called upon written request of three Board members. Email or other electronic messaging is valid for a written request. Purpose of any special meeting shall be stated in the call. Except in cases of emergency, at least a seven-day notice shall be given to all members.
• All Board meetings shall be open to the general membership.
• Three elected members of the Board present shall constitute a quorum.
Article VII. Amending Chapter Bylaws: Three Steps
1. Bylaw amendments shall be proposed by the Board
2. Board-approved Bylaw amendments shall be published for general membership review.
3. Bylaws shall be amended by a majority vote of members present at the next regular meeting after publication.
Article VIII. Earnings/Compensation
No part of the net earnings of the Northern Colorado Chapter Colorado Archaeological Society, shall inure to the benefit of, or be distributable to its members, except that the Chapter be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article II (Purpose and Objectives).
Article IX. Prohibited Activities or Actions
Section 1. Political or Advocacy Activities
• No substantial part of the activities of the society shall be the carrying on of propaganda, or otherwise attempting to influence legislation.
• The society shall not participate in or intervene in (including publishing or
distribution of statements) any political campaign on behalf of any candidate for public office.
Article X. Activities Related to Non-Profit Status
Not withstanding any other provision of these articles, the society shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from Federal Income Tax under Section 501(c)(3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Revenue Law) or (b) by a corporation, contributions to which are deductible under Section I70(c)(2) of the Internal Revenue Code
if 1954 (or the corresponding provision of any future United States Internal Revenue Law).
Article XI. Contracts
The Executive Board may authorize any officer or other Executive Board member of this Chapter to enter into any contract or execute and deliver any instrument in the name of and on behalf of the Chapter. Such authority shall be confined to specific instances. This authorization by the Executive Board is required before any officer(s) enters into any contract or executes any instrument.
Article XII. Dissolution
• Chapter dissolution or declaration of inactivity shall be provided under Colorado Archaeological Society Bylaws Article III L, titled Chapters and Special Units, Inactive/Dissolve.
• If the Chapter becomes inactive for any reasons, its Charter, all records, funds, library, equipment, supplies and other property become the absolute property of the Colorado Archaeological Society and shall be sent to the Executive Secretary or arrangements be made for these materials to be picked up by the Executive Secretary or his/her representative.
• If any member of the Chapter becomes inactive for any reason, all Chapter property or materials held by that member shall be delivered to a Chapter officer. The Executive Board is empowered to request return of Chapter property from any member who becomes inactive.